Category Archives: News

CECP Certification Earned by QCS Staff

Quality Contact Solutions, Inc. (QCS) announced that Julie Kramme, director of sales and AJ Windle, director of client engagement have earned their Customer Engagement Compliance Professional (CECP) certification through the Professional Association for Customer Engagement (PACE). The QCS team now includes four certified professionals and one PACE Self-Regulatory Organization (SRO) auditor. 

Both Kramme and Windle tested and certified during the PACE TCPA Summit in Washington DC, September 21-23, 2019. The CECP certification program includes rigorous instruction and testing to ensure the individual has a thorough knowledge of telemarketing regulations (both U.S. and Canada), CAN-SPAM regulations, Canada Anti-Spam Legislation (CASL), Do Not Track regulations, faxing regulations, and regulations which impact text messages and telephone calls to mobile phone numbers for both sales and non-sales purposes. 

“With the high risk of TCPA class actions and a multitude of other regulatory compliance risks associated with our business, QCS has made a deep investment in ensuring compliance with all State and Federal regulations. The CECP program is a great way to ensure the necessary knowledge is embedded within our team,” stated Angela Garfinkel, president and founder of Quality Contact Solutions.

Nathan Teahon, vice president of QCS added “Our clients expect us to take the lead when it comes to tracking, monitoring, and interpreting the complex compliance rules that apply to their programs. With four CECPs on staff, we now have a deep bench of compliance experts ready to assist our clients.”

Quality Contact Solutions provides outsourced B2B and B2C telemarketing and call center solutions. The CECP program certifies that recipients have a demonstrated understanding of customer engagement compliance and related jurisdictional laws and regulations.

QCS Launches Division to Serve SMB Market

Quality Contact Solutions announced that Steve and Marie Korn have joined the Quality Contact Solutions team to head up a new small and medium business division (QCS SMB). QCS SMB will focus on serving the unique needs of small and medium businesses by offering an elastic pool of agents to handle both inbound and outbound programs with an emphasis on lead generation, lead qualification, and data enhancement, along with other B2B sales support functions.

Both Steve and Marie have extensive call center experience. Steve is responsible for sales for QCS SMB, while Marie is responsible for client services.

The QCS SMB team is headquartered in Omaha, Nebraska. Angela Garfinkel, QCS president and founder, shared “The Omaha labor market is a great place for us to launch this team. Our initial plans call for 20 full-time agents who will work on about 30 different client initiatives daily, Monday through Friday. The goal is to grow the team to forty full-time agents by the end of Q1 2020. We think Omaha is the right place to be.”

Quality Contact Solutions provides outsourced B2B and B2C telemarketing and call center solutions. 

How Call Centers Can Support VA Healthcare



By Bronson Tang

In Veterans Affairs (VA) healthcare, connecting effectively with service providers through multiple channels of communication is the key to implementing better patient experiences and minimizing costs. Optimized call center operations can play a crucial role in achieving these goals.

These days, VA healthcare providers are becoming more patient-centric, thus raising the demand for call centers. With an increased expectation for patient-retention initiatives, appointment scheduling, and communications with referring medical professionals, health centers must keep pace with new communications technologies. VA healthcare providers can extend their support to the patients by using call center services. This reduces call volume and results in more effective patient care by staff.

Healthcare and the VA

The level of convenience and the service offered to patients is different when VA healthcare providers use call center technology as a part of their practice. Most importantly, patients will always have continuous access for assistance.

Patients today have options. They can always find another provider. That’s why every phone interaction must strive to be perfect. Click To Tweet

Hospital management is an important responsibility. Therefore, it’s necessary to ensure the smooth functioning of the complete process. Hospitals need to take care of everything from equipment management to the maintenance of records for the smallest details. In this condition, a medical call center can help a hospital by handling activities such as record maintenance, appointment setting, patient follow-up calls, and appointment reminders. In addition, call center agents can also use email to check in with patients on a regular basis.

Customers satisfaction has always been critical for businesses. This is applicable for VA healthcare providers as well. Providing accurate information to a patient is important since the well-being of the patient depends upon the services they receive. Therefore, automating the complete process can be one of the major requirements hospitals should address. On the other hand, hospitals should also ensure that the personnel employed by a customer service center are familiar with patients’ needs and have the skills and expertise to address different situations.

The call center also brings improved customer satisfaction to hospital employees because it enables them to complete tasks and still provide service to veterans. Call center agents help check veterans in, assist them with the self-service kiosk, and call them to remind them of their appointments.

A Focus on Customer Satisfaction

Call centers have improved customer satisfaction with VA healthcare by answering calls from patients to VA healthcare professionals and then directing them to whoever needs to call them back. If veterans are sick and need immediate medical attention, call center staff can help. With the call center answering all incoming calls, VA healthcare primary care teams can provide better customer service to veterans.

When patients call their doctor’s office, the last thing they want to deal with is a cranky receptionist or, just as bad, be stuck on hold. Healthcare call centers can respond quickly to patients, reduce the burden on administrative staff, and help improve the patient experience.

Without the constant interruption of phone calls, VA healthcare physicians can focus on the tasks at hand. This means that proper billing coding, prescription refills, diagnostic authorizations, and chart preparation all receive more focus.

Scheduling efficiency also improves. When you have a dedicated call center staff, fewer scheduling mistakes will occur, resulting in less rescheduled or missed appointments. Centralized call center staff also know which doctors are at what locations on any given day. This eliminates the possibility of a patient calling the Middletown office looking for Dr. Smith (who only works in Somerset) and hearing the words “We don’t have a Dr. Smith.”

Call Center Capabilities

Call centers bridge the gap between the front and back offices by maintaining administrative activity records of patients and prescriptions, which are often inefficient and difficult to manage. Call center services can prioritize and proactively distribute this work anywhere in the organization. Call centers can also provide business intelligence that improves operational efficiency, meets SLAs, and measures regulatory compliance.

Currently, many medical staff are doing multiple jobs, including answering a variety of patient calls: general questions, upcoming appointments, and benefit coverage. A VA healthcare call center opens communication within departments by outlining what needs to be collected, establishing a hand-off process, and ensuring accountability.

A healthcare call center helps ensure that every patient is set on a positive path. Patients today have options. They can always find another provider. That’s why every phone interaction must strive to be perfect. If patients have an urgent need, they should get an appointment the same day. A quality call center will work with patients to make sure their experiences are positive. Companies who fail to train well often deliver bad service, with rude agents or agents that lack the level of sympathy, empathy, or professionalism that patients expect.

For many physicians, the biggest pain point is their daily practice management issues and challenges, such as a lack of staff. They simply don’t have the number of administrative staff to efficiently operate. And on the clinical side, it’s the same; they’re strapped. Healthcare call center support can remove the burden from both sides. It is an ideal situation for physicians and their entire practice.

A Focus on Quality

A quality call center helps retain patients. When patients are helped in their time of need, they return. That’s the biggest ROI for any physician or practice.

But again, there’s also help for the administrative and clinical staff. A call center can work with them to ensure that they get the right appointment for each patient. An experienced agent can handle the entire transaction and allow the clinical team more time with their patients. This helps every patient get into the office and lets practitioners engage with patients who will return for care.

Call centers provide proactive engagement and notifications. Proactive customer service in VA healthcare is a challenging objective for providers and physicians. Despite their personal commitment and the available technology, there are obstacles when trying to move to a proactive health model. Offering customer assistance through multichannel transactions can prevent customers switching to other options. In addition, keeping members informed of the progress so they don’t have to make a call improves loyalty and ultimately the bottom-line.

Summary

The focus your healthcare organization staff is to collect the necessary information and improve patient satisfaction. A call center is an excellent way to handle this.

Call centers must deal with the continuing challenge of recruiting and training excellent personnel and attempting to increase retention rates. To improve service, management must constantly communicate with both employees and customers in an interactive, multidimensional process. In the global marketplace, improvement of service is not an option—it’s a matter of survival. A call center can help.

Pulsar 360

Bronson Tang is the marketing manager at Pulsar360, Inc. He has ten years of experience in digital marketing and has worked in the telecommunications sector for four years. He is the author of the book, The Tao of Business. Pulsar360, Inc., with origins dating back to 2001, is an established Unified-Communication-as-a-Service (UCaaS) provider with a comprehensive set of offerings it has provided to over 160 medical centric call centers including: cloud-based enterprise-class call center IP PBX; premise-based IP PBX, Session Initiation Protocol (SIP)-trunking, business continuity disaster recovery solutions, T38 Faxing that meets HIPAA, GLBA, and other industry compliance regulations and carrier services.

Stay Informed with miTeamWeb OnCall Widgets

Amtelco’s miTeamWeb Home page displays a variety of information, displayed in widgets. Widgets are useful applications that occupy a portion of a web page and provide information from other web locations. The miTeamWeb widgets provide information about directory listings, messages, status schedule, voice logs, and on-call schedules. If the system administrator has granted their users access to the layout settings, users can customize their Home page to display the widgets that are most useful to them.

The miTeamWeb OnCall widgets give users access to their on-call assignments, assign their own on-call assignments (or send on-call assignment requests to the schedule administrator), view on-call assignments for a specific day, week, or month, and show information about on-call assignments for selected roles.

Amtelco

For more information, contact Amtelco at 800-356-9148 or info@amtelco.com.

Intelligent Series Call Log Customizable Agent Assessment

Amtelco’s Call Log Agent Assessment can be used to assess agents’ productivity to improve their performance, improve customer retention rates, eliminate unproductive processes and systems, and address sources of agent frustration.

Amtelco’s Call Log Agent Assessment is in the call details section of the call log. Supervisors can use the assessment to open a pre-built web script provided by Amtelco to assess an agent based on a series of customizable questions. The customizable “Done” button can perform any actions available in IS scripting, such as emailing or faxing to a specified destination, once the assessment is complete. The call log agent assessment can be accessed in the soft agent application along with the Intelligent Series supervisor application.

The agent assessment feature includes a script that can be customized with your own agent assessment questions, an administration script, and a Microsoft SQL Server database separate from the IS system database. 

Amtelco

For more information, contact Amtelco at 800-356-9148 or info@amtelco.com.

Amtelco Offers Weekly Webinars

Amtelco conducts webinars every week to provide customers with up-to-the-minute solutions to their business needs. Many of the webinar topics were developed in collaboration with Amtelco customers. Some upcoming topics include:

Web Agent: Amtelco solution architect Kevin Mahoney and vice president of software Kevin Beale will introduce the new web agent console application.

Telescan R1—R10 Update: Join Bob Vornberg, Telescan director of product development, as he discusses the R1—R10 updates.

MiSecureMessages: Learn what’s new in version 6.7.

Migrating to Contact Architecture: Hear how to migrate to the Intelligent Series contact architecture platform.

Telescan Prism II: Join a discussion of the Prism II solution.

Introducing IS Genesis dashboard: Hear an introduction to the IS Genesis dashboard and its capabilities.

Social Media Monitoring Opportunities: Discuss the new IS social media monitor feature.

Agent Status Lights: Explanation of the agent status lights features for telephone agent, soft agent, and web agent.

Amtelco

For more information or to access these webinars, contact Amtelco at 800-356-9148 or webinars@amtelco.com.

Amtelco Releases IS Social Media Monitor

The Intelligent Series (IS) social media monitor translates popular social media posts, messages, and notifications into dispatch jobs that call center agents can manage on behalf of their clients. The social media monitor polls the client’s social media accounts for incoming activity and presents the resulting notifications to the IS server as MergeComm Web API triggers. The MergeComm triggers are presented to agents as dispatch jobs that can be scripted as needed in IS supervisor.

For Facebook interaction, the social media monitor can check a client’s account for keywords, inbound messages, comments about posts, shares of posts, and reactions to posts such as likes and other emoticon-based comments.

For Twitter interaction, the social media monitor can check a client’s account for keywords, inbound direct messages (DMs), replies to account tweets, and for likes, favorites, retweets, mentions, and other reactions to posts by the client.

Amtelco

For more information, contact Amtelco at 800-356-9148 or info@amtelco.com.

Amtelco Introduces Text-Enabled Landlines

Amtelco’s Intelligence Series software and MergeComm platform integrate with Infinite Convergence Solution’s (ICS) text enabled number service to allow enterprises to send short message service (SMS) messages to their customers using existing and new landline numbers. Enterprises can use the same toll-free and landline numbers for their messaging and voice customer communication, providing a better user experience.

Amtelco

Amtelco partners with ICS to provide SMS aggregator services to send and receive SMS text messages using a secure web connection to the Internet. Amtelco customers that have already purchased ICS’s SMS aggregator services can text-enable landlines for no additional charge. ICS provides SMS messaging to landlines based on a per message fee. For more information about MergeComm, contact Amtelco at 800-356-9148 or info@amtelco.com.

Szeto Technologies Expands Their Leadership Team

Szeto Technologies is proud to announce two new additions to their team. Robert Bidewell and Garrett Bidewell will be joining the Szeto family as they expand and continue to grow. Robert and Garrett are no strangers to the industry and have both been involved with their family’s answering service from a young age. They bring over twenty years of collective experience as owners of several thriving answering services in Alberta, Canada.

Szeto Technologies

Robert will collaborate with the engineers bringing his experiences and know-how with telephony installations and technical skills. Garrett brings his strengths in marketing and business to the company. Szeto Technologies looks forward to working with these new team members and we welcome them to their family.

Amtelco Introduces Genesis Service Level Reports

Amtelco’s Genesis provides reporting on service level statistics for each agent ID, agent ACD skill, agent skill group, and client account. There is also a service level report grouped by interval. Service level reports include color-coded indicators of thresholds that have not been met or exceeded. Benefits of these reports for the call center include improved customer satisfaction and better business management.

The Genesis service level report shows how well skill groups are handling calls assigned to that group.

The Genesis service level agents report shows how well individual agents are handling calls assigned to them.

The Genesis service level client report shows which client accounts received calls, how many quick calls they received, and if a quick call was assigned. This report groups the data by client number and provides visual warnings to show if the agent answering for the client account reached the requirement settings configured in the report parameters, including quick calls and minimum ring counts.

Amtelco

The Genesis service level interval report shows how well agents were handling calls for a specific time interval. For more information, contact Amtelco at 800-356-9148 or info@amtelco.com